10 Ways To Send Large Files Via Email: A Comprehensive Guide

In today's digital age, the need to send large files via email has become increasingly common, whether it's for business purposes, collaboration, or personal projects. However, most email service providers have limitations on file size, making it challenging to share files that exceed these restrictions. In this comprehensive guide, we will explore ten effective methods to overcome these limitations and successfully send large files through email.

1. Utilize Cloud Storage Services

One of the most popular and convenient ways to send large files is by utilizing cloud storage services. These services offer a simple solution by allowing you to upload your files to the cloud and then share the download link via email. Some popular cloud storage options include:

• Google Drive: Integrate with your Gmail account and easily share files by generating a shareable link.
• Dropbox: A versatile cloud storage platform that enables secure file sharing with a link.
• Microsoft OneDrive: Perfect for those using Office 365, as it seamlessly integrates with Outlook.

By leveraging these cloud storage services, you can send files of virtually any size without worrying about email attachment limits.

Google Drive Integration with Gmail

Google Drive offers a seamless integration with Gmail, making it a convenient choice for sending large files. Here’s a step-by-step guide:

1. Upload your file to Google Drive.
2. Right-click on the file and select “Get shareable link”.
3. Copy the link and paste it into your email.
4. Send the email with the link, and the recipient can download the file directly from the link.

2. Compress Files Before Sending

Compressing large files can significantly reduce their size, making them easier to send via email. While compression may not work for all file types, it can be a quick and effective solution for certain scenarios. Here’s how you can compress files on different operating systems:

Windows

1. Right-click on the file you want to compress.
2. Select “Send to” and then “Compressed (zipped) folder”.
3. The compressed file will be created in the same directory with a .zip extension.

macOS

1. Select the file(s) you want to compress.
2. Right-click and choose “Compress” or use the keyboard shortcut Control + Command + Z.
3. The compressed file will be created in the same directory with a .zip or .gz extension.

3. Use Email Services with Larger Attachment Limits

Some email service providers offer higher attachment limits than others. By switching to an email service with larger attachment allowances, you can send larger files without encountering size restrictions. Here are a few options to consider:

• Outlook.com: Microsoft’s email service allows attachments up to 25MB.
• Gmail: With Google Drive integration, you can send files of any size.
• Yahoo Mail: Yahoo Mail permits attachments up to 25MB in size.

4. Break Down Large Files into Smaller Parts

If you’re dealing with extremely large files that even cloud storage solutions struggle to accommodate, breaking them down into smaller parts can be a viable solution. Here’s how you can do it:

1. Use file splitting software to divide the large file into smaller chunks.
2. Send each chunk as a separate email attachment.
3. Provide instructions on how to reassemble the files upon receipt.

5. Utilize File Transfer Services

File transfer services specialize in securely sending large files. These services often offer additional features like tracking, password protection, and expiration dates for downloads. Some popular file transfer services include:

• WeTransfer: A simple and user-friendly service that allows transfers of up to 2GB for free.
• SendAnywhere: Offers unlimited file size and supports various file types.
• DropSend: Provides secure file transfers with end-to-end encryption.

6. Send Files via FTP or SFTP

If you have access to an FTP (File Transfer Protocol) or SFTP (Secure File Transfer Protocol) server, you can utilize these protocols to send large files. FTP and SFTP are designed for secure file transfers and can handle substantial file sizes.

FTP and SFTP Client Options

To use FTP or SFTP, you’ll need a client application. Here are some popular options:

• FileZilla: A free and open-source FTP client available for Windows, macOS, and Linux.
• Cyberduck: A user-friendly FTP client with support for various protocols, including SFTP.
• WinSCP: A secure FTP client for Windows with support for SFTP and SCP.

7. Utilize Email Providers’ Online Storage

Some email providers offer online storage options that can be used to send large files. These services often come with their email platforms, providing a convenient way to share files without attachment size restrictions.

• Outlook.com’s OneDrive Integration: Microsoft Outlook users can leverage OneDrive to send large files.
• Gmail’s Google Drive Integration: As mentioned earlier, Google Drive integration with Gmail is a powerful tool for sending large files.

8. Explore Third-Party Email Clients

If you’re looking for more advanced features and higher attachment limits, considering a third-party email client might be beneficial. These clients often offer additional customization and integration options.

• Thunderbird: A free and open-source email client with support for multiple email accounts and customizable add-ons.
• Apple Mail: The default email client for macOS, offering a seamless experience for those in the Apple ecosystem.

9. Use Secure Email Services

If you’re dealing with sensitive or confidential information, using a secure email service is crucial. These services often employ encryption and other security measures to protect your data during transit.

• ProtonMail: A secure email service based in Switzerland, known for its strong encryption and privacy features.
• Tutanota: Offers end-to-end encryption and is focused on user privacy.

10. Combine Multiple Methods

In some cases, you might need to combine multiple methods to send large files effectively. For instance, you could compress the file, upload it to a cloud storage service, and then share the download link via email. This approach ensures a smooth and secure file transfer process.